Why mastering effective communication in every area is important? [ 9 ways]

Struggling with getting your communication skills up to mark? Look no further, cause your communication skills is essential in any and every aspect or area of your life.

To understand, interact, progress and move ahead, you need to pay some attention to how you converse with everyone, whether it's your boss, partner, family or friends.

People with strong communication skills usually enjoy better conversations and resolve work-related issues and such. On the other hand, poor communication can negatively hinder areas of progress in your life.

So if you haven't realized or recognize this as it is. Take a few minutes and analyze every area and on a scale of 1-10, rate your communication at work, at home and socially.

Mastering effective communication will be your next priority only when you take this step.

Dive in and find every little information that will help you better interact with others.

Brief descriptions, tips to improve and things to avoid can be found below.

Communication a 2-way Process

How we send and receive messages will exactly determine how we traverse with each other. A crystal clear note will relatively receive the same.

Sender
First and foremost before anyone can communicate. There has to be a sender, the person sending the message or note.

Receiver
For the sender to receive feedback from what was sent. There has to be a receiver, someone who reads or listens to the message.

What is Effective Communication?

Effective communication is an understanding between two or more persons, wherein the intended message is successfully delivered, received, understood and responded. Messages can be in the form of Oral, Verbal, sign language, pictures/videos, etc.
It's how you approach to bring something to the table and which medium you use for a best-suited situation. After this is done, it will be determined by the responses of the receiver on how clear your message was.


Always remember to be precise and on point of what you want or intend to say. A confusing message can generate a really bad result.

Areas of Communication

Different areas require a unique way of demonstrating what is desired to say. Below is a list of those areas.
  1. Home
  2. Workplace/ Office
  3. Public/Society
Affiliation at Home, with parents, spouse, kids or relative. The manner in which you will converse with your spouse or parents should never be the same as you would with your kids. Change into your different roles as you go on. Here your emotions, physical touch and mentally will be more prevalent. 

Your Office is probably that place where everything has to be said and done perfectly. Correlating with employees, clients, bosses, and superiors, you are bound to communicate in more of a professional way. You are not exempt if you have done unexpectedly. 

This falls in the area of Society as a whole or as friends circles too. As easy as it might sounds, you have to be sensitive conscious when putting words before others.



Mediums of Communication

With the availability of so many existing in today's world. You can read below a few of the frequently used ones. 
Divided into 2 main Categories
  • Physical Media
  • Mechanical Media
Physical Media - Involves a face to face interaction with one or more persons. This is a direct connection. Examples Meetings, Podcast, Dating, small gathering, etc.

Mechanical Media - Is in the form of written or of electronic channels/devices. This is when a face to face meeting cannot be arranged. It's indirectly because in some cases, the letters can be misplaced or electronic errors can accrue. Examples are Email, Social Media, Letters, Newspapers, magazines, Sms, Phone calls, etc.

Incorrect uses of these can negatively impact communication, causing things to go out of hand. Be sure to consider before choosing your channel of medium and it's the safest way. More on communication

Mistakes you are Making

You might want to avoid these if you are committed to improving your communication with others. Again, whether you are the sender or receiver.

  • Interrupting a direct message before completed. Those people who are constantly butting in and out aren't good listeners. Subsequently, resulting in arguments and conflicts because not everyone tolerates it.
  • A meeting in a meeting, you are present but you chatting on the phone or with a fellow colleague.
  • Long winded and irrelevant discussions. You are the sender of the message, get to the main points first and explain briefly. Be logical with your words and keep it short.
  • Giving yourself the upper hand. The message should not be about you and what you did. The audience is least interested in your life and comparing to another.
  • Not being a direct or straight ward. When you are using a mechanical medium as your source, make sure not make it too lengthy. No one has time to read long messages. 2-3 paragraphs and mention to who and from whom.
  • No corresponding words and body language. This will confuse the listener and not understanding vividly what is being said. Facial expressions are a must.
  • Not maintaining a positive attitude or smile. Few people want to be around someone is frequently miserable, adding your personal problems in your professional arenas is not advisable. Welcome, a smile and positivity.
  • Repetitive messages. How many times you become irritated of hearing the same thing again and again? Happens in any field more often at home. Be careful not to go steadily on it. Some get tired of it. I recommended you say once and repeat if necessary.

Now that you are fully aware of your flaws, that's destroying your communication levels. Take charge, implement and repair wherever needs attention.

Your Skills to Mastering Effective Communication  

You will need to take these into deep observation if you're that person who has little or no communication skills. In any case, you can either be the sender or receiver. These apply to both.
  • Listening is the first key to communicate properly. Like they always say listen carefully before you speak. If you are not a good listener. Practice listening to Podcasts, interviews, etc in your free space. An assumption of what is not yet or half said, will leave you and your sender in total misunderstanding. After the message is put forth, process, understand and respond in a well-informed manner.
  • Making eye contact with your sender. Whether as a group or one to one conversation. Maintain an eye to eye contact that your sender knows you are interested in and cares whatever they are saying. Don't have to be glaring constantly, you can pause for a few seconds or so.
  • Keeping an eye on body language, as you are listening. Rarely, you will see the communicator/sender words and bodily actions don't match. It happens when he/she doesn't want or willingly saying what they are told to do.
  • Asking questions is another key that should be pointed out. Not every time you are clear on what is being translated. Before responding clarify by asking questions, a form of examples and related scenarios.
  • Keeping your message simple and clear. The clearer you are, the better it is and saves time and energy. While keeping it sleek and short, be certain to add examples and expected outcomes. Shoot on the main points and keywords of the topic you are giving.
  • A confident message, since you are passing out a message, You should believe and trust in what you are saying. Be direct, clear and opened to your receiver. More on Confidence building
  • Recognizing your audience before you directly send a message. This will vary in different areas. How you portray yourself in front of your boss, should not be the way you talk to your children or spouse. It is a result when you are too engulfed in one specific area for a long period of time, you tend to take it everywhere you go and to others. Adapt different styles for different areas, otherwise, you can end up ruining your relationships with close ones.
  • The reason why we should show empathy in our message to the other on the receiving end. Simply by building that relationship on a clear understanding with each other.
  • Pausing before responding. If you are a sharp listener and articulate a message quickly, then you are good to go. But for those persons, take a minute, paint the picture in your mind and then answer appropriately to your sender.

In concluding to all being said, good communication with your parents, spouse, children, and boss will benefit you and the other party in every way. Doors are opened for widening conversations, job opportunities and eliminating issues.

On the grounds of passing forward your message clearly and fluently. The person on the receiving end is likely to reciprocate in an exact manner.

Look at how you can master communication at work and home to help create a more satisfying relationship in every arena of your life. Equip yourself and make improvement where is required.

If you have found this helpful and valuable. Please share with your friends and family. 
Good communication builds good relationships and brings positive results.

Post a Comment

4 Comments